E-Invoice Generation , View and Print
Overview: E-Invoicing aims to replace traditional paper-based invoicing systems with more efficient and automated digital processes. It is required for compliance purpose.
Key Benefits: E-Invoice automation brings time savings by streamlining the invoice process, ensures accuracy through automated validations, provides real-time tracking for enhanced visibility, and ensures compliance with regulatory standards, contributing to secure financial data transmission.
How to generate IRN on CGSP portal: In order to generate the IRN, following are the pre-requisite:
Set the location for E-invoice purpose (Section Add Entity : Manage Organization Module)
Enter the E-invoice credentials provided by NIC (Section Add Entity : Manage Organization Module)
Import the file with purpose of E-invoicing (Section Import Document :Import Module)
Once user imported the file, user can access the
E-invoice module, by clicking E-invoice from the menu.
Using above screen, user can
generate/cancel the E-invoice, push data to IRP and generate IRN.
Case 1: In order to generate the IRN, firstly the User has to filter out the data which is Yet Not Generated status.
If user wants to generate the IRN for all the records visible on the screen.
Click on E-invoice Action → Generate IRN
In this, all the records available on the screen will be pushed to IRP.
Once the data get pushed
successfully, a success message will display, shown in below screen:
Case 2: If user wants to generate the IRN for selective records, click on check box of the respective records.
Click on E-invoice Action→Generate IRN
In this, only the selected records will be pushed to IRP
Once the data get pushed
successfully, a success message will display, already shown in above screen.
View IRN
To view the generated E-invoice with IRN, user can filter out the data which is in Generated status. Once user applies the filter, below screen will display all generated records.
In order to view the document details, click on Document number, it will open the panel with all details and association pertaining to the selected record
Print Document with QR code
To print any generated document,
click on Download pdf icon.
After clicking on the icon, the
pdf will open, and user can print the document from the below screen.
Cancel IRN
To cancel the IRN, select the
respective document from the list. Click on E-invoice Actions → Cancel IRN
After clicking on Cancel IRN, below pop-up will come, user needs to furnish the Reason and Remarks for Cancelling invoice.
Please note, user can only cancel
the IRN within 24hrs of generation.
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